In order to ensure that the Tournament runs smoothly, and that we care appropriately for the host venue, we have instituted the following rules which apply at all NYDI Tournaments:
- Teams should arrive early, well before their assigned Team Challenge or Instant Challenge performance time (whichever is earlier). The appropriate time to arrive varies by Challenge (see below).
- Teams must take precautions to protect the facility, including (but not limited to) the floor surface, ceiling, and walls.
- Solutions that slide directly on the floor will not be allowed.
- Teams that use liquids, powders, or loose glitter in their solutions must use some kind of drop-cloth, absorbent padding, or other device or material under their solution to catch spills.
- There are specific rules about helium filled balloons.
- Damage to the facility could result in points deducted and/or a monetary charge for repairs.
- Teams must remove ALL debris from the the Challenge Venue immediately after their performance, must clean their area in the Prop Zone within 2 hours, and be signed out by the Prop Zone Monitor. Teams which leave debris behind may have points deducted or may be charged a fee for cleaning.
Please note that items not stored in a designated Prop Zone could potentially be removed for safety reasons or discarded by the venue’s cleaning staff.
Who, Where, When, and How long?
|What||Who||Where||When||How long?||Description||Work on Materials Allowed?|
|Tournament Registration||One Team Manager and one Team Member||In the lobby of the building where your Team Challenge will be||At least 40 minutes before your TC or IC performance time, whichever is earlier.||About 5 minutes||Check-in for the Tournament; pick up Tournament Program and Score Envelope.||No|
|Prop Zone||Team Members and Team Managers only||Near your Team Challenge performance venue||No more than two hours before your Team Challenge performance time.||Up to three hours (all items must be removed by one hour after the performance)||Teams can store props and other materials here, and may assemble or do other work on their solution.
Please see the Prop Zone Procedures below!
|One Team Manager and any Team Members who worked on the structure or on the special effect trigger. No other adults allowed.||Near your Team Challenge performance venue||Exactly one hour before your Team Challenge performance time||10-15 minutes||Only for Engineering Challenge (Monster Effects) teams. Teams must bring their structure, their structure container, bill of materials, and samples / packaging of the materials use in the structure.||No|
|Prep Area||All Team Members and at least one Team Manager; No other adults allowed, except to help the team move their materials.||Just outside the the Team Challenge performance venue||Exactly 20 minutes before your Team Challenge performance time.||10-15 minutes||Teams hand in their Tournament Data Forms here, and are asked questions by the Prep Area Appraiser. They should bring all of their props, materials and equipment with them.||No|
|Launch Area||All Team Members; Adults may help bring materials into the Launch Area, but must leave promptly.||Inside the Team Challenge performance venue, to the side of the Presentation Area||Approximately 5 minutes before your Performance Time.||About 5 minutes||Separated for the Performance Area by a line of tape on the floor. The Team will wait here with their materials, props, and other equipment while the team is announced.||Yes|
|Presentation Area||All Team Members||Inside the Team Challenge performance venue||About one minute after your scheduled performance time.||About 15 minutes||This is where the team’s performance will take place. They may enter when the announcer says “you may begin”. After the performance, the Appraisers will meet with the team and ask questions.||Yes|
|Instant Challenge||All Team Members and one Team Manager||3rd Floor of Anne M. Dorner Middle School||At least 20 minutes before your Instant Challenge performance time.||About 40 minutes||This is where the team will solve their Instant Challenge. Teams are reminded that no electronic devices, watches, cameras, phones, timers, etc. are allowed to be brought into the Instant Challenge room.||No|
Prop Zone Procedures
To implement the above rules, the following procedures will be followed:
- One Team Manager and at most one Team Member must report to Tournament Check-In upon arrival at the Tournament site.
- When the team checks in, they will receive a Prop Zone Team Sign with their Team Name, Team Number, and Organization.
- Teams should NOT load props or equipment [henceforth “materials”] into the Prop Zone until after they have checked in, received their Prop Zone Team Sign, and reported to the Prop Zone Monitor near their Challenge site.
- When bringing materials into the Prop Zone the team should check in with the Prop Zone monitor, who will note the location which they are using.
- The team must post the Prop Zone Team Sign conspicuously, preferably by taping it to a wall adjacent to their materials.
- Teams are reminded that they must report to the Prep Area 20 minutes before their performance time. Structure (Engineering) teams must bring their structure to Structure Check-In 60 minutes before their performance time.
- The Prep Area Apppraiser will be responsible for verifying that the team’s solution will not damage the facility. Solutions deemed potentially damaging will not be allowed to be used.
- The Challenge Master or Head Appraiser may interrupt any performance which is noted to be causing damage to the facility.
- The team must clean up any debris from the performance site immediately upon being dismissed by the appraisers.
- The team should remove all of their materials from the building within 2 hours.
- Once the team’s materials have been removed, they must call the Prop Zone Monitor to come and inspect the space that they used for cleanliness.
- If the space is appropriately cleaned (returned to the state it was in when the team arrived) the Prop Zone Monitor will sign the Prop Zone Team Sign.
- The Prop Zone Monitor will hand signed Prop Zone Team Signs to the Prep Area Appraiser, who will in turn pass them on to the Challenge Master, Head Appraiser or Appraising Team Organizer, who will keep record of the teams that have signed out.
- At the end of the day, the list of signed-out teams will be sent to the Tournament Director.
- Teams that are not appropriately signed out will receive deductions and may not be eligible for medals or advancement.
- Any disputes between the Prop Zone Monitor and the Team shall be reported to the Challenge Master for resolution, in consultation with the Tournament Director.
Site Policy on Helium-Filled Balloons
- Teams must have control over their helium-filled balloons at all times.
- Canisters or cylinders containing compressed gas may not be brought into the building; any filling of balloons must be done outside.
- The Prep Area appraiser will inspect each team’s solution to ensure that they have a means of keeping balloons under control, and will disallow their use if they determine that the means of control is inadequate, or likely to fail.
- Teams whose balloons escape will be required to retrieve them. Teams that cannot retrieve their escaped balloons will be receive a score deduction for illegal procedure, and will be charged for the cost of cleanup.
- Other non-flammable lifting gasses are allowed, subject to the same restrictions. Any use of flammable gasses is strictly forbidden.
- In the above rules, “balloon” shall be read to mean any floating vessel containing a gas.