Team Managers should review ALL of the following documents in preparation for the tournament:
- Our 7 Secrets to a Successful Tournament presentation.
- Travel Guide for Teams (2018 version) – very important information about procedures on the day of the tournament (2019 version will be available in January)
- Check-in and Prop Handling Procedures
- Team Manager Tournament Tips
- A Typical Tournament Day
- Picking up and Understanding Your Scores
Arrival at the Tournament
Teams and spectators are advised to carpool as much as possible – the amount of parking close to the school building is limited. Please observe the posted parking signs. The streets and parking areas around the schools are patrolled by the Ossining Police; vehicles that are parked in no-parking zones are likely to be towed!
It is not necessary for the entire team to go to Check-In. Younger teams should come with a Team Manager and one Team Member. Older teams can just send one Team Member.
Stucture teams must bring their structure to Structure Check-In no later than 1 hour before their Team Challenge performance time.
Respect for our Host Venue
In order to ensure that we care appropriately for our host venue, Somers Middle School, we have instituted the following site-specific rules:
- Teams must take precautions to protect the facility, including (but not limited to) the floor surface and walls. Damage to the facility could result in points deducted and/or a monetary charge for repairs.
- Teams must remove ALL debris from the the Challenge Venue immediately after their performance, must clean their area in the Prop Zone within 2 hours, and be signed out by the Prop Zone Monitor. Teams which leave debris behind may have points deducted or may be charged a fee for cleaning.
We have developed a procedure to support adherence to these rules. See the Check-in and Prop Handling Procedures for details.
Teams, supporters and spectators are all encouraged to see as many Team Challenge performances as possible. Come early, stay late, and support as many teams as you can.
Team that have props should store them in their assigned Prop Zone when they arrrive at the Tournament. You will receive a Prop Zone sign / ticket which you must post near your props. Due to limited available space, we request that teams avoid loading their props into the Prop Zone earlier than two hours before their performance time, unless they have large props which require significant assembly.
Please note that for most challenges the Prop Zone, Prep Area and Launch Area / Performance Area will be in different rooms, separated by standard classroom doorways. Teams are reminded that they will have very limited time in the Launch Area to do any adjustments (usually no more than 3 minutes) before their presentation time begins. Teams should consider how they will move their props and equipment quickly and reliably from Prop Zone, to Prep Area, to Launch Area and onto the Performance Area.
Instant Challenge check-in will be on the 3rd floor. Teams should report to check-in no later than 20 minutes before their scheduled Instant Challenge performance time.
Please note that Instant Challenge is not open to spectators. Only the Team and a single Team Manager may enter the Instant Challenge area. Teams may not bring any electronic equipment, cameras, or timing devices of any sort into the Instant Challenge room. Teams are not allowed to discuss their experience in Instant Challenge with anyone outside the team until after Global Finals.
After the last challenge finishes (around 4pm) we have a lot of work to do tabulating scores, ranking the teams, deciding on which teams will receive Special Awards, handing any team queries about their raw scores, and getting ready for the awards ceremony. It's all critical stuff which must be done before we announce results. But don't worry - there is a lot you can do during that down time:
- Shop for mementos in the NYDI Store
- Be an audience judge in our Appraiser Hat Contest
- Participate in the DI Shirt and Pin Auction
- Head off campus for late lunch, early dinner, or some shopping
The Awards Ceremony will take place at approximately 4:40pm in the Anne M. Dorner Middle School Cafeteria. Please note that there is some uncertainty in the starting time of the ceremony, as we cannot begin until all of the teams' scores have been tabulated.
The number of teams that will advance to the NYDI Affiliate Tournament depends on the number of teams competing in each Challenge and Level. If one team is competing, then that team will advance. If two or more teams are competing, then we advance two (2) teams, and add an additional advancing team for each eight (8) teams competing.
In the case of a tie, the tied teams will advance according to their rank, and will not affect the advancement of teams at a lower rank.
Additionally, any team whose total score is within 10 points of an advancing team and has won (1st place) in any competition portion (Central Challenge, Team Choice Elements or Instant Challenge) will be given the opportunity to be evaluated by a second set of Appraisers, and therefore advanced.
In order for a team to advance, the Challenge Master must certify that the team has made a good-faith effort to solve the Challenge, and the team must not receive any significant deductions for Unsportsmanlike Conduct.
A detailed explanation of the advancement policy can be found in POLICIES OF DESTINATION IMAGINATION OF NEW YORK.
Appraisers & Volunteers
As part of a volunteer organization, each team has a responsibility to facilitate the Regional Tournament.
- All teams attending the Regional Tournament are expected to nominate an individual to be an Appraiser at the tournament. The nominee must attend the full day of the Tournament, must not be the Team Manager, must be able to attend the Appraiser Training session, and should be over 18 years old. It is our policy that any Appraiser who is nominated by a Team cannot be assigned to the Challenge which that Team is solving – even if that Appraiser is not a relative of a Team Member or the Team Manager. Not all nominated appraisers are selected for service on the day of the tournament; we will inform your appraiser if they have been selected, and if so, where & when they should report for duty. Please be aware that we CANNOT guarantee that your Appraiser will be able to see your team perform.
- Each team must also send a Volunteer (in addition to the Team Manager and the Appraiser) to facilitate the operation of the tournament. Most volunteer assignments are 40-90 minutes - but we do also have roles avaliable for individuals who can make a longer committment. See the Index of Volunteer Roles for more details. If your Appraiser has not been selected for service, they may take the role of Volunteer on the day of the Tournament. Volunteer assignments and times are listed at the far right of the Tournament Schedule. Volunteers are ALWAYS scheduled so that they can see your team perform.
- Why is the Tournament Scheduled This Way?
- Please force refresh / bypass your browser cache to ensure that you are seeing the latest version of the schedule!
- The schedule will be posted about two weeks before the tournament.
- Emails from NYDI always take precedence over this web page!
- All teams should re-verify their performance times when they register on the day of the tournament.
- Volunteer assignments appear at the right of the table (you may need to scroll right to see them). See Index of Volunteer Roles to learn what your volunteer assignment entails.
Where's my team? 😱
- Have you completed Tournament enrollment?
- Have you nominated an Appraiser and a Volunteer?
- Has your Appraiser responded to the Appraiser Application?
These are all required before your team will be scheduled.
Having difficulty completing these requirements? Don't panic! Instead, email me at email@example.com — we can help you find a creative and DI-worthy solution!